6 Mistakes that Most People Make When Transcribing | myTranscriptionplace Blog

6 Mistakes that Most People Make When Transcribing

Jul 18, 2023, NS

Transcribing can be challenging, especially if you're new to it. But fear not, because, in this blog, we'll address the 6 most common mistakes people make when transcribing and give you tips on how to avoid them. First, we'll explain why accuracy in transcription is crucial. Then, we'll dive into the common mistakes, such as ignoring audio quality and not researching terminology. But don't worry; we won't leave you hanging – we'll also provide solutions for avoiding these errors, like using the right equipment and double-checking your work. And if you're still struggling, we'll introduce you to professional transcribers and explain how they can help. So let's start and ensure you're not making these common transcription mistakes!

[1] The Importance of Accurate Transcription

Accurate transcription is essential for preserving the integrity and quality of the original content. Mistakes in transcribing can result in misunderstandings, misinterpretations, and misinformation. To ensure accuracy, listening attentively and capturing the speaker's words and meanings accurately is crucial. Additionally, employing proper formatting, punctuation, and grammar can enhance the clarity and readability of a transcript. Transcribers should also be acquainted with specific terminology, accents, or dialects that may be present in the audio.

[2] Using the Right Equipment

Investing in high-quality transcription equipment enhances accuracy and efficiency. A reliable and comfortable headset ensures clear audio and reduces distractions. Using a foot pedal allows hands-free control of playback. Transcription software with auto-backspace and automatic timestamping prevents errors and saves time. Regularly updating and ensuring compatibility with file formats is vital. Clean and well-maintained equipment is necessary to avoid technical issues and errors.

[3] Paying attention to important details:

Failing to transcribe spoken words or phrases accurately can also be a common mistake. It's important to listen carefully and capture the words and meanings of the speaker as accurately as possible. Another mistake is missing important details or omitting sections of the audio. This can result in an incomplete or inaccurate transcript. Inconsistent formatting and punctuation errors are also common mistakes in transcription. Proper formatting and punctuation should be applied to make the transcript clear and readable.

[4] Ignoring Audio Quality

Ignoring audio quality in transcriptions can result in inaccurate transcripts. Background noise or muffled voices make it challenging to understand and transcribe content. To ensure accuracy, use high-quality audio recordings or improve audio quality beforehand. Headphones or speakers help capture clear information. Maintaining a quiet environment and minimizing distractions during transcription are also essential. Paying attention to audio quality is crucial for producing precise and reliable transcriptions.

[5] Not Researching Terminology

When it comes to transcription, one common mistake is not researching the terminology used in the audio or video being transcribed. This can lead to inaccuracies and misunderstandings in the transcription. It's crucial to take the time to research and understand the specific terminology being used to ensure an accurate transcription that reflects the speaker's intended meaning. Additionally, staying updated on industry-specific terminology relevant to the transcription can further improve the quality of the final transcript. By investing time in terminology research, you can save time and enhance the overall transcription quality.

[6] Proof reading & editing

Proofreading is a crucial step in ensuring the accuracy and clarity of transcriptions. Proper punctuation and grammar usage make the transcript easier to read and understand. Taking breaks while proofreading helps avoid fatigue and maintains focus. Double-checking names, dates, and other important details is essential for ensuring accuracy. It is also important to meticulously review the transcribed content, comparing it with the original audio to identify any errors or omissions. Paying close attention to spelling, punctuation, and formatting helps deliver a polished and error-free transcription. By incorporating these proofreading practices, transcribers can provide high-quality and accurate transcripts.


In conclusion, transcribing may present challenges, but by being aware of the common mistakes and implementing the right strategies, anyone can become a proficient transcriber. The significance of accurate transcription cannot be overstated, as it preserves the integrity and quality of the original content. To achieve this, one must listen attentively, capture the speaker's words and meanings accurately, and employ proper formatting and grammar. Investing in high-quality transcription equipment and paying attention to audio quality are essential for producing precise and reliable transcriptions. Equally important is researching and understanding specific terminology to avoid inaccuracies and misunderstandings. Furthermore, proofreading and editing play a crucial role in delivering polished, error-free transcriptions. Transcribing can be a skill that improves with practice, and if one still finds it challenging, seeking assistance from professional transcribers is always an option.